Copyright © Innovacx Solutions Inc. | All Rights Reserved.
An end-to-end pipeline that ingests invoice emails, extracts and validates the data, and routes each invoice to auto-post, review, or manual intervention — no manual re-keying.
Watches your invoice inbox around the clock and picks up every attachment from your approved vendors automatically — nothing to forward, nothing to save down
Whether it's a clean digital PDF or a scanned copy, InvoiceIQ reads it reliably — so format is never the reason an invoice gets stuck.
Whether your invoices arrive in English, Spanish, Chinese, French, German, or Japanese, InvoiceIQ automatically detects the language and extracts the data with equal precision—no separate vendor mapping required.
Each invoice is extracted independently two times, then automatically reconciled into a single, consensus-scored result — so a one-off misread doesn't slip through.
When an invoice can't move forward, InvoiceIQ drafts a clear explanation to the vendor, lets you refine it in plain English, and sends it — all logged for the record.
InvoiceIQ auto-posts the invoices it's confident about, sends the uncertain ones for a quick human check, and holds anything that needs attention in one clear queue.
From the moment an invoice email lands to the moment it's posted in Oracle EBS, the same automated pipeline carries it — with a scored decision at every handoff.
InvoiceIQ picks up the email and its attachment as soon as it arrives — no forwarding or manual download required.
The invoice is read in full, regardless of format or language, and turned into clean, structured data.
Vendor, amounts, dates and every line item are identified and cross-checked for accuracy.
The invoice is checked against your business rules — totals that don't add up or missing details are caught here.
A complete, searchable record is kept for every invoice, so nothing is ever lost or hard to find later.
Automatically matched to purchase orders or receipts (2-way or 3-way), then created and validated inside Oracle EBS—making the invoice ready for payment while instantly surfacing exceptions for AI-guided hold resolution.
Every invoice is weighed on how accurately it was read and how well it holds up against your business rules—and that assessment decides what happens next.
Flagged and set aside immediately — no risk of paying the same invoice twice.
Posted straight to Oracle EBS with no human step required.
Sent for a quick human confirmation before it's posted — nothing slips through unseen.
Held in one clear queue until someone resolves what's missing or doesn't match up.
InvoiceIQ reads what type of match an invoice needs and routes it accordingly — no manual selection, no EBS mechanics for your team to learn.
Invoice checked against its purchase order — for invoices billing against an approved PO with no separate receipt to reconcile.
Invoice checked against both the purchase order and the goods receipt, so you're only paying for what was actually ordered and received.
Invoices with no PO — expenses, subscriptions, services — are validated and posted on their own track, without being forced through PO matching.
Invoice line descriptions rarely match EBS item codes or item descriptions exactly. AI intelligently maps invoice line descriptions to the appropriate EBS items, reducing manual effort and improving matching accuracy — asking for help only on the lines that genuinely need a second opinion.
Each invoice line is compared against the purchase order to confirm it's billing for what was actually ordered.
Any line that isn't a clear match gets re-checked more carefully before a final call is made.
Lines that hold up are confirmed automatically; anything still uncertain is flagged rather than guessed at.
If some lines need a look, posting pauses and a reviewer can approve the confirmed lines, approve the flagged ones after checking, or send the invoice for offline resolution.
If AI matching is temporarily unavailable, a multi-algorithm text-matching fallback keeps invoices moving instead of stalling the queue.
Every invoice is checked against what's already been processed before it goes anywhere — duplicates are stopped immediately.
Hold codes alone don't explain much. InvoiceIQ pulls the full picture — invoice, PO, receipts, distributions — works out what's actually wrong, and lets you act on it without leaving the dashboard.
Every hold is explained in terms an AP reviewer actually uses, not a raw EBS hold code.
Price, quantity and amount variances are calculated from the actual PO and receipt data, not guessed at.
InvoiceIQ analyzes the hold against your business logic and SOPs, recommends the exact fix, and lets you update and re-validate the invoice without ever switching screens.
Every resolution is recorded with a summary, so the audit trail shows exactly what changed and why.
Nothing is exposed that doesn't need to be, and every meaningful event — from an invoice arriving to an invoice posting — is recorded for a full, reliable audit trail.
Every credential InvoiceIQ uses is stored and managed securely, and is never hardcoded or exposed anywhere it shouldn't be.
Users sign in with the identity they already use in Oracle EBS — no separate password, no second account to manage.
Oracle EBS access is used only to do the work — it is never surfaced or exposed anywhere outside the system.
Attachments are accessible only to authorised users of your InvoiceIQ instance — never publicly reachable.
Where InvoiceIQ connects to cloud storage, it does so without leaving long-lived access keys sitting on the server.
Every scan, match, submission and review decision is timestamped and recorded for complete observability.
A dashboard for the exceptions the pipeline can't resolve on its own — invoice detail, KPIs, and every queue that needs a human decision.
Invoice listing, detail views and KPIs give a live picture of what's flowing through the pipeline.
Trigger a scan from the dashboard or the command line, and check status without waiting on a schedule.
Inspect the AI's line-matching analysis and approve, extend, or reject the submission in a few clicks.
Everything that needs a human — missing fields, low confidence, detected duplicates — lands in one place.
Pull header, line and distribution totals straight from EBS for any invoice and see exactly where they diverge.
Dashboard access uses the same sign-in as Oracle EBS — no separate credentials to manage.
InvoiceIQ is deployed within your own infrastructure and sized to your invoice volume—from a few hundred invoices a month up to a busy AP desk.
InvoiceIQ is deployed inside your own environment, alongside the systems you already trust.
Check for invoices continuously, on a set schedule, or on demand—whatever matches how your team operates.
The confidence bar for auto-posting and for sending an invoice to review is configurable — so InvoiceIQ can run as conservatively or as hands-off as your AP policy requires.
Built to scale as invoice volumes grow and extend beyond Oracle EBS over time.
Copyright © Innovacx Solutions Inc. | All Rights Reserved.